Strategic Executive Assistant for Global Travel & Exec Ops

HEICO Corporation; Miami (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

HEICO Corporation is seeking an Executive Assistant to partner with its executive team, providing high-level administrative and operational support in a fast-paced environment.

The role requires strong organizational skills, discretion, and the ability to anticipate needs. Responsibilities include calendar management, scheduling, travel coordination, report preparation, and confidential correspondence.

Qualifications

• 5+ years of proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong PC and advanced proficiency with AI tools.
• Excellent written and verbal communication skills.

Responsibilities

• Manage all calendars, meetings, travel and appointments for the executive.
• Coordinate internal and external meetings with agendas and logistics.
• Coordinate domestic and international travel itineraries.
• Screen and respond to emails and calls with full confidentiality; protect executive’s information.
• Prepare executive materials, reports and presentations; briefings before meetings.
• Track deadlines, action items and projects to ensure timely completion.
• Support corporate events and board meetings as needed.

Skills

Communication

Calendar management

MS Office proficiency

Discretion & confidentiality

Education

HS diploma or GED

Associate's or Bachelor's degree preferred

Tools

AI tools

Job description

HEICO Corporation is seeking an Executive Assistant to partner with its executive team, providing high-level administrative and operational support in a fast-paced environment.

The role requires strong organizational skills, discretion, and the ability to anticipate needs. Responsibilities include calendar management, scheduling, travel coordination, report preparation, and confidential correspondence.