Strategic Executive Assistant for CEO & Leadership

Boys & Girls Clubs of the Tennessee Valley; Knoxville (TN); On-site; USD 60,000 - 82,000; Full time

Job summary

Boys & Girls Clubs of the Tennessee Valley seeks an Executive Assistant to support the CEO, Board of Directors, and the Executive Leadership Team. You will manage calendars, coordinate meetings and travel, handle confidential communications, and supervise daily office operations.

This role requires a bachelor’s degree and at least five years of experience, plus excellent organizational and communication skills, with discretion and professionalism in a fast-paced environment.

Qualifications

• Bachelor’s degree and at least five years of relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational, networking, and communication skills.
• High attention to detail and ability to maintain confidentiality.

Responsibilities

• Manage the CEO’s calendar, ensuring efficient scheduling and prioritization.
• Act as liaison for the Board of Directors and Trustees, coordinating meetings and minute-taking.
• Handle administrative tasks to enable leadership effectiveness, including travel and expense processing.
• Serve as primary contact for internal and external stakeholders with discretion.
• Anticipate needs for engagements and prepare accordingly.
• Oversee the Executive Team’s calendars and related administrative duties.
• Maintain smooth office operations, supplies, and equipment functionality.
• Provide reception support for calls and emails and coordinate with marketing for materials.

Skills

Organizational skills

Communication

Networking

Discretion

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Boys & Girls Clubs of the Tennessee Valley seeks an Executive Assistant to support the CEO, Board of Directors, and the Executive Leadership Team. You will manage calendars, coordinate meetings and travel, handle confidential communications, and supervise daily office operations.

This role requires a bachelor’s degree and at least five years of experience, plus excellent organizational and communication skills, with discretion and professionalism in a fast-paced environment.