Executive Assistant to CEO & ELT | Office & Events Lead

LaunchTN; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

Ntracts is seeking an organized Executive Assistant to support the CEO and Executive Leadership Team, and to manage the Chattanooga office operations. You will handle calendars, meetings, travel, and expense reporting, while serving as the primary administrator for the internal contract management system.

You will collaborate with the CEO and Chief of Staff, coordinate leadership priorities, and maintain records.

Qualifications

• Five or more years of experience supporting senior executives.
• Experience coordinating calendars, meetings, travel, expenses, and events.
• Office management or facilities coordination experience.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with MS Office and collaboration tools.

Responsibilities

• Manage the CEO's calendar, meetings, travel, and expenses.
• Prepare agendas, materials, and follow-up for ELT meetings.
• Coordinate executive events, off-sites, and leadership sessions.
• Oversee Chattanooga office operations and vendor relationships.
• Serve as primary contact for facilities, catering, and onboarding.
• Collaborate with Chief of Staff and HR on leadership initiatives.

Skills

Executive support

Calendar management

Travel coordination

Office management

Confidential handling

Tools

Microsoft Outlook

Teams

PowerPoint

Word

Excel

Contract management system

Job description

Ntracts is seeking an organized Executive Assistant to support the CEO and Executive Leadership Team, and to manage the Chattanooga office operations. You will handle calendars, meetings, travel, and expense reporting, while serving as the primary administrator for the internal contract management system.

You will collaborate with the CEO and Chief of Staff, coordinate leadership priorities, and maintain records.