Elite Executive Assistant to C‑Suite | High-Impact Admin

AM Default Brand; South Bend (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

AM General is seeking an experienced executive assistant to support the President, CEO, CFO, and General Counsel in our Indianapolis area operations. You will draft letters, manage calendars, arrange travel, and prepare reports to help senior leaders work efficiently.

This role requires a high school diploma (associates preferred), at least four years of executive support experience, superb communication, and strong organizational skills.

Qualifications

• High school diploma required; associates degree preferred.
• At least four years of related experience as an executive assistant required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to maintain sensitive and confidential information.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Responsibilities

• Provides high-level administrative support and assistance for the Senior Executive team to include the President and CEO, CFO, and General Counsel.
• Drafts letters, emails, invoice vouchers, reports, and other documents for executive staff.
• Arranges travel and accommodations for executives along with processing expense reports.
• Schedules and attends meetings on behalf of executives.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• Performs other related duties as assigned.

Skills

Executive support

Written communication

Microsoft Office

Time management

Confidentiality

Research & reporting

Education

High school diploma

Associates degree preferred

Job description

AM General is seeking an experienced executive assistant to support the President, CEO, CFO, and General Counsel in our Indianapolis area operations. You will draft letters, manage calendars, arrange travel, and prepare reports to help senior leaders work efficiently.

This role requires a high school diploma (associates preferred), at least four years of executive support experience, superb communication, and strong organizational skills.