Executive Assistant to the CEO — Strategic Ops Partner

Clinical Architecture, LLC.; Carmel, Northern (IN, KY); Hybrid; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401k Matching

Paid Holidays & PTO

Job summary

Clinical Architecture, LLC. is seeking an organized Executive Assistant to support the CEO in Carmel, IN. You will manage calendars, coordinate meetings, prepare briefing materials, and maintain confidentiality while handling high-priority tasks with efficiency.

This role offers growth potential and integration with strategic initiatives, requiring strong communication and proactive problem-solving in a fast-paced environment.

Qualifications

• Minimum of three (3) years of professional experience as an Executive Assistant or in a similar administrative support role.
• High school diploma or equivalent required; bachelor's degree preferred.
• Experience in Healthcare/IT/Engineering sectors is advantageous.
• Ability to maintain confidentiality and exercise discretion.
• Strong organizational and time-management skills; proactive mindset.

Responsibilities

• Organize, manage, and track the CEO’s workflow, priorities, and commitments.
• Manage and maintain the CEO’s calendar, including scheduling meetings, travel, and conferences; proactively adjust as needed.
• Coordinate and prepare materials for meetings, including agendas and briefing documents.
• Accurately record and distribute meeting minutes.
• Research, compile, and analyze information to prepare documents and presentations for internal teams, executives, and clients.
• Coordinate all CEO-related logistics and interactions with internal and external leadership.
• Oversee administrative policies and office procedures; recommend improvements as appropriate.
• Draft and prepare executive-level responses to routine correspondence, memos, and communication.
• Review presentations, internal memos, whitepapers, and other content on behalf of the CEO.
• Assist with social media initiatives as needed.

Skills

Executive support

Discretion

Communication

Organization

Calm under pressure

Education

High school diploma or equivalent

Bachelor’s degree in Management or related field

Tools

Microsoft Office Suite

Job description

Clinical Architecture, LLC. is seeking an organized Executive Assistant to support the CEO in Carmel, IN. You will manage calendars, coordinate meetings, prepare briefing materials, and maintain confidentiality while handling high-priority tasks with efficiency.

This role offers growth potential and integration with strategic initiatives, requiring strong communication and proactive problem-solving in a fast-paced environment.