Strategic Executive Assistant — Finance & Contracts

The Vancouver Clinic, Inc. P.S.; Avenue (MD); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Total Rewards Program

401k with employer matching up to 4%

Job summary

Vancouver Clinic seeks a Senior Executive Assistant to support the CFO and Finance teams, including Contracting, PFS, and Supply Chain. The role handles complex calendars, meetings, reports, and basic budgeting with discretion and professional liaison among leadership, departments, and external partners.

The position offers a hybrid schedule, with location at Evergreen Administration in Vancouver, WA, and a pay range starting at $30.13/hour, increasing with experience.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of 5 years in an Executive Assistant role.
• Experience in administrative or secretarial role and calendar management.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate executive communications, correspondence, contracts, reports, and other business documents.
• Proofread, format, track, and maintain legal, corporate, and contractual documentation.
• Organize and manage physical and electronic records, files, and contracts.
• Conduct independent research and support special projects as assigned.
• Assist with payer scorecards, reporting, and basic budget preparation.
• Support office operations, workflow coordination, and administrative processes.
• Prepare presentations, agendas, reports, meeting materials, and data analyses using Microsoft Office applications.
• Support organizational committees, including agenda development and meeting coordination.
• Record, prepare, and distribute meeting minutes and follow-up materials.
• Handle sensitive reports, records, and correspondence with discretion and accuracy.

Skills

Calendar management

Executive support

Report preparation

Budgeting

Microsoft Office

Education

High school diploma

Associate's degree (preferred)

Tools

Microsoft Office Suite

Job description

Vancouver Clinic seeks a Senior Executive Assistant to support the CFO and Finance teams, including Contracting, PFS, and Supply Chain. The role handles complex calendars, meetings, reports, and basic budgeting with discretion and professional liaison among leadership, departments, and external partners.

The position offers a hybrid schedule, with location at Evergreen Administration in Vancouver, WA, and a pay range starting at $30.13/hour, increasing with experience.