Hybrid Executive Assistant to CFO & Finance Leaders

The Vancouver Clinic, Inc. P.S.; Vancouver (WA); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The Vancouver Clinic, Inc. P.S. is seeking a Senior Executive Assistant to support Finance & Contracting, including Contracting, Patient Financial Services, and Supply Chain.

You will manage complex calendars, prepare reports and presentations, and assist with basic budgeting. The role requires discretion and strong communication, bridging corporate operations and contract administration. This hybrid position in Vancouver, WA offers structured schedule with a transition to hybrid off-site work

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 5 years in an Executive Assistant role.
• Experience in administrative or secretarial work with calendar management.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and problem-solving skills.
• Ability to exercise sound judgment and maintain confidentiality with sensitive information.
• Experience with project coordination, finance, contracting, or healthcare administration preferred.

Responsibilities

• Coordinate executive communications, correspondence, contracts, and reports.
• Proofread, format, track, and maintain legal and contractual documents.
• Organize physical and electronic records, files, and contracts.
• Support special projects and independent research as assigned.
• Assist with payer scorecards, reporting, and basic budgeting.
• Support office operations, workflow coordination, and administrative processes.
• Prepare presentations, agendas, meeting materials, and data analyses using Microsoft Office.
• Support committees with agenda development and meeting coordination.
• Record, prepare, and distribute meeting minutes and follow-up materials.
• Handle sensitive reports and confidential information with discretion.

Skills

Calendar management

Executive communication

Confidentiality

Budgeting basics

Documentation

Education

High school diploma

Associate's degree

Tools

Microsoft Office

Job description

The Vancouver Clinic, Inc. P.S. is seeking a Senior Executive Assistant to support Finance & Contracting, including Contracting, Patient Financial Services, and Supply Chain.

You will manage complex calendars, prepare reports and presentations, and assist with basic budgeting. The role requires discretion and strong communication, bridging corporate operations and contract administration. This hybrid position in Vancouver, WA offers structured schedule with a transition to hybrid off-site work