Executive Assistant, Sr. - Finance and Contracting

The Vancouver Clinic, Inc. P.S.; Avenue (MD); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Total Rewards Program

401k with employer matching up to 4%

Job summary

Vancouver Clinic seeks a Senior Executive Assistant to support the CFO and Finance teams, including Contracting, PFS, and Supply Chain. The role handles complex calendars, meetings, reports, and basic budgeting with discretion and professional liaison among leadership, departments, and external partners.

The position offers a hybrid schedule, with location at Evergreen Administration in Vancouver, WA, and a pay range starting at $30.13/hour, increasing with experience.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of 5 years in an Executive Assistant role.
• Experience in administrative or secretarial role and calendar management.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate executive communications, correspondence, contracts, reports, and other business documents.
• Proofread, format, track, and maintain legal, corporate, and contractual documentation.
• Organize and manage physical and electronic records, files, and contracts.
• Conduct independent research and support special projects as assigned.
• Assist with payer scorecards, reporting, and basic budget preparation.
• Support office operations, workflow coordination, and administrative processes.
• Prepare presentations, agendas, reports, meeting materials, and data analyses using Microsoft Office applications.
• Support organizational committees, including agenda development and meeting coordination.
• Record, prepare, and distribute meeting minutes and follow-up materials.
• Handle sensitive reports, records, and correspondence with discretion and accuracy.

Skills

Calendar management

Executive support

Report preparation

Budgeting

Microsoft Office

Education

High school diploma

Associate's degree (preferred)

Tools

Microsoft Office Suite

Job description

Join Vancouver Clinic as a Senior Executive Assistant supporting Finance & Contracting! This key administrative role, will provide high-level executive support to the CFO and Directors of Finance Support Departments including Contracting, Patient Financial Services, and Supply Chain, helping ensure the efficient operation of strategic initiatives, departmental processes, and organizational priorities. This position will manage complex calendars, coordinate meetings and projects, prepare reports and presentations, basic budgeting, handle confidential information with discretion, and serve as a trusted liaison between leadership, internal departments, and external partners. The ideal candidate will be detail-oriented, possess excellent communication skills, and be able to multitask effectively. This position will bridge healthcare corporate operations and contract administrative support.

Schedule: Monday through Friday, 8:00am to 5:00pm (hybrid schedule*). Location: Evergreen Administration (13898 NE 28th Street - Vancouver, WA 98682) Hiring range starts at $30.73/hour and increases depending on an evaluation of experience.

Responsibilities:

• Coordinate executive communications, correspondence, contracts, reports, and other business documents.
• Proofread, format, track, and maintain legal, corporate, and contractual documentation.
• Organize and manage physical and electronic records, files, and contracts.
• Conduct independent research and support special projects as assigned.
• Assist with payer scorecards, reporting, and basic budget preparation.
• Support office operations, workflow coordination, and administrative processes.
• Prepare presentations, agendas, reports, meeting materials, and data analyses using Microsoft Office applications.
• Support organizational committees, including agenda development and meeting coordination.
• Record, prepare, and distribute meeting minutes and follow-up materials.
• Handle sensitive reports, records, and correspondence with discretion and accuracy.

Requirements:

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of 5 years in an Executive Assistant role.
• Experience in administrative or secretarial role and calendar management.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, problem-solving, interpersonal, and communication skills.
• Ability to exercise sound judgment and maintain confidentiality with sensitive business and employee information.
• Experience with project coordination, finance, contracting, or healthcare administration preferred.

*This position will transition to a hybrid off-site work schedule upon completion of the training period and meeting the requirements for working off-site. This requires an employee to live in the local Vancouver, WA or Portland, OR area and have a secure home network with minimum upload (5 mbps) and download speeds (25 mbps).

Vancouver Clinic provides care across a wide range of medical decisions. This includes care and opinions on vaccinations, reproductive health, end-of-life decision-making, and gender affirming treatment. The ability to work, with or without reasonable accommodation, with a diverse population of patients and colleagues seeking or considering care in all areas in an essential function of all positions at the Clinic.

Pay Range: $30.13 - $45.19

The above information is intended to indicate the general nature and level of work required in this position. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities, and qualifications required of those assigned to this job.

We offer a competitive Total Rewards Program. Eligibility for benefits is dependent on factors such as position type and FTE. Benefit-eligible employees qualify for benefits beginning on the first of the month following one month of employment.

Vancouver Clinic offers medical, dental, vision, life insurance, AD&D, long term disability, health savings account, flexible spending account, employee assistance program, and multiple supplemental benefits (voluntary life, critical illness, accident, hospital indemnity, identity theft protection, legal services, etc.). We also offer a 401k retirement plan, along with an employer matching contribution up to 4%.

Compensation packages and time off programs vary and are dependent on factors such as department, position type, primary work state and FTE.

Vancouver Clinic is proud to be an Equal Opportunity Employer.

Vancouver Clinic does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Applicants must be authorized to work for any employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment visa at this time.

Vancouver Clinic is an alcohol and drug-free workplace.

Offers are contingent on successful completion of background screen and immunization requirements.

Vancouver Clinic CARES! Compassion. Advocacy. Respect. Excellence. Safety.

Our mission is to provide a culture of compassion and respect for our patients and for one another, while delivering excellent high-quality care.

Our employees are vital to our growth and progress, and with that objective we embrace diversity and endeavor to create conditions that provide everyone with an equal opportunity to succeed in a safe environment.