Strategic Executive Assistant: Calendar, Travel & Projects

AdventHealth; Florida; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Altamonte Springs, FL is seeking an Executive Assistant to support senior leaders by managing calendars, preparing documents, and coordinating travel and special projects. The role requires discretion and polished communication across a fast-paced health system.

You will handle confidential information, organize meetings, draft minutes, and ensure accurate reporting while collaborating with multiple departments.

Qualifications

• Proven ability to manage executive calendars and logistics.
• Strong MS Office skills and professional documentation.
• Experience with travel planning and expense reporting.
• Maintains confidentiality and handles sensitive information with discretion.

Responsibilities

• Schedule and maintain executive calendars with meetings, logistics, and catering.
• Organize recurring conference calls for executives.
• Maintain paper and electronic files of correspondence and reports.
• Prepare, edit, and distribute reports, meeting minutes, and org charts.
• Arrange travel and coordinate expenses timely and accurately.
• Represent the executive team professionally in communications.

Skills

Microsoft Office Suite

Calendar management

Communication

Discretion with confidential info

Multitasking

Team collaboration

English fluency

Education

Associate degree

High School Diploma

Tools

Concur

Outlook

Excel

Job description

AdventHealth in Altamonte Springs, FL is seeking an Executive Assistant to support senior leaders by managing calendars, preparing documents, and coordinating travel and special projects. The role requires discretion and polished communication across a fast-paced health system.

You will handle confidential information, organize meetings, draft minutes, and ensure accurate reporting while collaborating with multiple departments.