Executive Assistant

AdventHealth; Florida; Vor Ort; USD 30.000 - 56.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, Vision Insurance

Life Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Zusammenfassung

AdventHealth in Altamonte Springs, FL is seeking an Executive Assistant to support senior leaders by managing calendars, preparing documents, and coordinating travel and special projects. The role requires discretion and polished communication across a fast-paced health system.

You will handle confidential information, organize meetings, draft minutes, and ensure accurate reporting while collaborating with multiple departments.

Qualifikationen

• Proven ability to manage executive calendars and logistics.
• Strong MS Office skills and professional documentation.
• Experience with travel planning and expense reporting.
• Maintains confidentiality and handles sensitive information with discretion.

Aufgaben

• Schedule and maintain executive calendars with meetings, logistics, and catering.
• Organize recurring conference calls for executives.
• Maintain paper and electronic files of correspondence and reports.
• Prepare, edit, and distribute reports, meeting minutes, and org charts.
• Arrange travel and coordinate expenses timely and accurately.
• Represent the executive team professionally in communications.

Kenntnisse

Microsoft Office Suite

Calendar management

Communication

Discretion with confidential info

Multitasking

Team collaboration

English fluency

Ausbildung

Associate degree

High School Diploma

Tools

Concur

Outlook

Excel

Jobbeschreibung

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

893 HOPE WAY

City:

ALTAMONTE SPRINGS

State:

Florida

Postal Code:

32714

Job Description:

Responsible for providing the support necessary for the executive staff to meet the day-to-day functions of the department. This role enhances executive effectiveness by providing support, appointment scheduling, document preparation and distribution, and travel planning. In addition, this position manages special projects as assigned by leadership. Additionally, this role ensures efficient operation through effective coordination and management of various tasks.

• Schedules and maintains executive’s calendars, providing necessary logistics for meetings such as agenda, facilities, catering, accommodations, and technical equipment.
• Organizes reoccurring conference calls for executives.
• Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
• Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents.
• Ensures all correspondence and documents have a professional appearance and are organized in a clear, concise, and professional manner with correct grammar, punctuation, and spelling.
• Arranges travel for assigned executives and coordinates schedules, completing expense reporting accurately and timely.
• Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions.
• Communicates with staff, leadership, outside callers, and visitors, representing self and the organization in a professional, courteous manner.
• Directs incoming communications according to executive’s schedule and priorities.
• Deals discretely and appropriately with confidential information.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word [Required]
• Basic computer navigation skills [Required]
• Online expense reimbursement system knowledge such as Concur [Preferred]
• Demonstrates the ability to adapt to new situations and responsibilities [Required]
• Demonstrates problem-solving skills [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to display professional interactions with all levels of internal and external customers [Required]
• Must be able to read, write, and speak conversational English [Required]
• Excellent verbal and written communication skills [Required]
• Ability to deal with data that is of a sensitive and confidential nature [Required]
• Ability to work independently or in a team environment [Required]
• Able to take initiative to solve issues and proactively prepare for upcoming events [Required]
• Analytical skills [Required]
• Time management and planning skills [Required]
• Additional coursework in computers, business, and accounting [Required]
• Understands and abides by confidentiality of all files, data, telephone conversations, etc., and sustains a level of confidentiality by adhering to ethics of the executive personnel
• Handles confidential patient and sensitive information in accordance with HIPAA guidelines [Required]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Work Experience:

• 3+ years of job related experience [Required]

Licenses and Certifications:

• National Notary Association Notary Public (NNANP) [Preferred]
• Certified Administrative Professional (CAP) (CAP) [Preferred]

Pay Range:

$21.95 - $40.82

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening , including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse : https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.