Senior Executive Assistant to Leadership

Team Member Services; United States; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave (4 weeks)

Job summary

AdventHealth in Altamonte Springs, FL is seeking an experienced executive assistant to support the senior leadership team. You will manage calendars, travel planning, document preparation, and reporting with discretion.

This full-time role requires 3+ years on similar roles, strong MS Office skills, and the ability to handle confidential information with HIPAA awareness. Competitive benefits from day one and opportunities for professional growth are offered.

Qualifications

• 3+ years of job related experience
• Associate degree preferred; High School Diploma required
• Proficient in Microsoft Office suite (Outlook, Excel, PowerPoint, Word)
• HIPAA awareness and confidentiality
• Ability to work independently or in a team

Responsibilities

• Supports executive staff to meet day-to-day department functions
• Manages calendars and meeting logistics (agenda, facilities, catering, accommodations, tech)
• Organizes recurring conference calls for executives
• Maintains physical and electronic files of correspondence and documents
• Prepares and distributes reports, minutes, letters, and organizational charts
• Handles travel arrangements and expense reporting
• Maintains professional communication with staff, leadership, and external contacts
• Adheres to confidentiality and handles sensitive information
• Performs additional duties as assigned

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Word

Concur

English communication

Organizational skills

Multitasking

Education

Associate degree

High school diploma

Tools

Concur

Job description

AdventHealth in Altamonte Springs, FL is seeking an experienced executive assistant to support the senior leadership team. You will manage calendars, travel planning, document preparation, and reporting with discretion.

This full-time role requires 3+ years on similar roles, strong MS Office skills, and the ability to handle confidential information with HIPAA awareness. Competitive benefits from day one and opportunities for professional growth are offered.