Administrative Assistant: Meetings, Travel & Calendar Support

Team Member Services; United States; On-site; USD 26,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth is seeking an organized administrative assistant to support leadership with calendar management, meeting logistics, and travel coordination. You will prepare and distribute reports, minutes, and correspondence with a focus on accuracy and professional presentation.

The role requires strong communication, time management, and multitasking abilities within a healthcare setting. The position offers day-shift hours and opportunities for growth and continued development.

Qualifications

• Associate degree preferred; high school diploma required.
• Experience in healthcare environment preferred; 1+ secretarial experience required.

Responsibilities

• Coordinate meetings including agenda, facilities, catering, and technical setup.
• Prepare, edit, and distribute reports, minutes, and organizational documents with professional appearance.
• Schedule and manage leaders' calendars; update Outlook with current information.
• Arrange travel and complete expense reports promptly for accounting processing.
• Maintain department inventory and purchase orders; handle mail and package shipments.
• Communicate professionally with staff, leadership, vendors, and patients; support problem resolution.

Skills

Professional communication

Interpersonal skills

Time management

Multitasking

Problem solving

Attention to detail

Education

Associate degree

High school diploma

Tools

Microsoft Office

Patient database systems

Job description

AdventHealth is seeking an organized administrative assistant to support leadership with calendar management, meeting logistics, and travel coordination. You will prepare and distribute reports, minutes, and correspondence with a focus on accuracy and professional presentation.

The role requires strong communication, time management, and multitasking abilities within a healthcare setting. The position offers day-shift hours and opportunities for growth and continued development.