Senior Executive Assistant — Strategic Calendar & Travel

Definity; Covington (KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Definity, a fast-growing technology company, seeks an experienced Executive Assistant to support members of the executive team. You will manage calendars, coordinate meetings and travel, prepare communications, and ensure follow-ups move forward with discretion and urgency.

The role requires 5+ years in senior-executive support, excellent written and verbal communication, and proficiency with Microsoft 365.

Qualifications

• Associates Degree or equivalent related experience.
• 5+ years of experience supporting senior executives or working in executive administration.
• This position is required to be on site at least 2-3 days per week.

Responsibilities

• Coordinate executive calendars and meetings, travel itineraries, lodging, and accommodations.
• Prepare communications and presentations; capture decisions and next steps.
• Manage confidential communications, records, and sensitive information.
• Monitor emails and other channels; filter time-sensitive items.
• Prepare and organize expenses, invoices, and financial statements.
• Support day-to-day office operations and vendor coordination.
• Plan and coordinate company events and team offsites.
• Assist with special projects and internal communications.

Skills

Executive support

Calendar management

Communication

Discretion

Project coordination

Meeting planning

Education

Associates Degree or equivalent related experience

Tools

Microsoft 365

Job description

Definity, a fast-growing technology company, seeks an experienced Executive Assistant to support members of the executive team. You will manage calendars, coordinate meetings and travel, prepare communications, and ensure follow-ups move forward with discretion and urgency.

The role requires 5+ years in senior-executive support, excellent written and verbal communication, and proficiency with Microsoft 365.