Strategic Executive Assistant - Calendar, Travel & Ops Pro

Innova Solutions Inc; Atlanta (GA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Referral bonus program

Medical & dental coverage

Job summary

Innova Solutions seeks an Executive Assistant to provide high-level calendar management, communication, and operational support for senior leaders in Atlanta. You will coordinate travel, meetings, and stakeholder engagements while maintaining meticulous records and efficient processes.

The role requires extensive experience, advanced MS Office skills, and a proactive approach to improve administrative workflows and support a dynamic team.

Qualifications

• High school diploma or equivalent required.
• 5 years direct experience as Executive Assistant; 10+ years in related roles.
• Proficiency in typing and digital systems.
• Strong written and verbal communication with senior leaders and external partners.
• Excellent organizational skills and ability to manage multiple priorities.

Responsibilities

• Executive Support & Calendar Management: manage complex calendars, schedule meetings, coordinate priorities and travel.
• Communication & Stakeholder Management: act as primary point of contact for internal/external stakeholders; screen calls and visitors.
• Meeting & Event Coordination: handle conference room bookings, virtual setup, and materials; capture notes and action items.
• Administrative & Operational Support: draft/edit correspondence, presentations, and reports; improve workflows.
• Financial & Systems Administration: process expense reports, vouchers, and invoice approvals; manage IT requests.

Skills

Executive Support

Calendar Management

Travel Coordination

Stakeholder Management

Meeting Coordination

Administrative & Operations

Finance & Systems Admin

Team & Culture Support

Education

High school diploma or equivalent

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Innova Solutions seeks an Executive Assistant to provide high-level calendar management, communication, and operational support for senior leaders in Atlanta. You will coordinate travel, meetings, and stakeholder engagements while maintaining meticulous records and efficient processes.

The role requires extensive experience, advanced MS Office skills, and a proactive approach to improve administrative workflows and support a dynamic team.