Executive Admin & Calendar Maestro — Onsite NY

Innova Solutions Inc.; New York, Northern (NY, KY); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Dental/vision insurance

401(k)

HSA/FSA

Disability coverage

Paid time off

Job summary

Innova Solutions is hiring an Administrative Assistant in New York, onsite, to support executives across multiple teams. The role covers calendar management, travel logistics, and demanding administrative duties with strict confidentiality and compliance.

It is a 12-month contract with a pay range of $30-$35 per hour and requires a W-2 arrangement only. The successful candidate will manage complex meetings, coordinate with travel and expense platforms, handle high-volume phone messages, and work

Qualifications

• Experience as an Administrative Assistant supporting executives in a complex environment.
• Comfortable operating across multiple teams and executives as needed.
• Excellent interpersonal skills and teamwork, with a global collaboration mindset.
• Calm under pressure with strong prioritization and multitasking abilities.
• Exceptional written and verbal communication, professional demeanor.
• High attention to detail and strong organizational skills.

Responsibilities

• Provide dynamic administrative support to varying teams and cover where needed.
• Proactive calendar management across time zones; schedule and coordinate meetings.
• Manage high volume of calls and take accurate messages for executives and clients.
• Coordinate travel arrangements and logistics; book venues and catering as required.
• Process expense reports in a timely manner for the coverage area.
• Perform general admin duties: copying, scanning, mailing, archiving, ad hoc projects.
• Maintain confidentiality and integrity of sensitive information.
• Collaborate with teams locally and globally to support priorities.
• Adhere to compliance requirements and obtain necessary approvals.

Skills

Administrative support

Calendar management

Communication skills

Teamwork

Travel coordination

Attention to detail

Discretion

MS Word

Excel

PowerPoint

Outlook

Zoom

Tools

SAP Concur

AMEX Global Business Travel

Job description

Innova Solutions is hiring an Administrative Assistant in New York, onsite, to support executives across multiple teams. The role covers calendar management, travel logistics, and demanding administrative duties with strict confidentiality and compliance.

It is a 12-month contract with a pay range of $30-$35 per hour and requires a W-2 arrangement only. The successful candidate will manage complex meetings, coordinate with travel and expense platforms, handle high-volume phone messages, and work