Senior Executive Admin | Calendar & Travel Pro

Innova Solutions Inc; New York (NY); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical & pharmacy coverage

Dental/vision insurance

401(k)

HSA/FSA

Life Insurance

Pet Insurance

Short/Long Disability

ID theft protection

Sick time

Paid leaves as required by law

EAP

Job summary

Innova Solutions is seeking an Executive Admin for a client project in New York City. This 6-month, onsite contract supports senior executives with calendar management, travel planning, and communications.

The ideal candidate will excel at organizing complex schedules, coordinating meetings, and handling confidential information, while building effective relationships across the organization. Proficiency in Outlook, PowerPoint, Word, Excel and Teams is essential.

Qualifications

• Significant experience supporting senior executives in a corporate environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously with professionalism and accuracy.
• Demonstrated ability to anticipate needs, exercise sound judgment and ownership.
• Strong interpersonal skills and ability to build productive relationships across all levels.
• Advanced proficiency with Outlook, PowerPoint, Word, Excel and Teams.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Proactively manage complex executive calendars, ensuring effective prioritization of meetings, commitments, and competing demands.
• Coordinate internal and external meetings, including scheduling, logistics, agendas, materials, and follow-up as needed.
• Arrange and manage domestic and international travel, including detailed itineraries and travel logistics.
• Support executive communications and correspondence.
• Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness at all times.
• Anticipate executive and team needs, proactively identifying and resolving issues before they arise.
• Maintain confidential information with the highest degree of discretion and professionalism.
• Build strong working relationships across the organization and with external partners, customers, and vendors.
• Provide secondary administrative support to Vice President-level leaders within the Intelligence Ventures organization.
• Assist with leadership meetings, team events, customer engagements, and other organizational activities as needed.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion with info

Relationship building

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Teams

Job description

Innova Solutions is seeking an Executive Admin for a client project in New York City. This 6-month, onsite contract supports senior executives with calendar management, travel planning, and communications.

The ideal candidate will excel at organizing complex schedules, coordinating meetings, and handling confidential information, while building effective relationships across the organization. Proficiency in Outlook, PowerPoint, Word, Excel and Teams is essential.