Strategic Executive Assistant | Calendar, Travel & Ops

New Dominion Construction LLC; Dumfries (VA); On-site; USD 35,000 - 56,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision

HSA option

Paid time off

Tuition reimbursement

Job summary

New Dominion Construction LLC is seeking an Executive Assistant to provide high‑level administrative and operational support to the Executive Team. The role coordinates schedules, communications, travel, research, client and employee follow‑up, and records management.

Collaboration with HR and IT vendors ensures seamless onboarding and equipment readiness. Success requires discretion, organization, proactive follow‑through, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• 3+ years of executive/administrative support; 5+ years preferred.
• Experience supporting executives, coordinating calendars, and travel; vendor follow-up.

Responsibilities

• Provide comprehensive administrative support to the Executive Team, organizing priorities and completing assignments with limited direction.
• Manage executive calendars, meetings, calls, correspondence, reminders, and action-item follow-up.
• Coordinate and book business travel, including airfare, lodging, ground transportation, and itineraries.
• Screen and route calls, take messages, and escalate urgent matters appropriately.
• Conduct vendor and market research; present concise findings and recommendations.
• Track commitments with clients, employees, subcontractors, vendors, and other contacts to completion.
• Maintain company records and tracking systems for devices, licenses, subscriptions, and vendor management.

Skills

Executive support

Calendar management

Travel coordination

Vendor management

Discretion

Education

High school diploma

Associates or Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

ChatGPT / AI tools

Job description

New Dominion Construction LLC is seeking an Executive Assistant to provide high‑level administrative and operational support to the Executive Team. The role coordinates schedules, communications, travel, research, client and employee follow‑up, and records management.

Collaboration with HR and IT vendors ensures seamless onboarding and equipment readiness. Success requires discretion, organization, proactive follow‑through, and the ability to manage multiple priorities in a fast-paced