Strategic Executive Assistant & Operations Lead

Dotted Line; Richmond (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Dotted Line is seeking an Executive Assistant & Operations Coordinator in Virginia to support the CEO and leadership team. The role combines executive assistance with operations coordination, ensuring calendars, travel, meetings, and communications run smoothly while enabling leaders to focus on growth and strategy.

The ideal candidate is highly organized, proactive, and discreet, with 3+ years supporting executives, strong written and verbal communication, and experience in coordinating

Qualifications

• 3+ years of experience supporting executives, leadership teams, or business operations.
• Experience managing calendars, meetings, travel, and executive communications
• Exceptional organizational and project coordination skills
• Strong written and verbal communication abilities
• High attention to detail and follow-through
• Experience with Google suite, calendar management, and collaboration tools

Responsibilities

• Manage calendars, scheduling, travel, and logistics for the CEO and select leadership team members.
• Coordinate preparation for meetings, presentations, conferences, speaking engagements, and networking activities.
• Monitor and triage executive communications, ensuring follow-up occurs and priorities move forward.
• Track key commitments, deadlines, and action items.
• Help create leverage for leadership by proactively managing administrative and organizational responsibilities.
• Coordinate interview scheduling, candidate communications, and feedback collection.
• Manage recruiting workflows and hiring logistics.
• Conduct reference checks and support candidate experience efforts.
• Coordinate onboarding activities, including equipment, systems access, and new hire readiness.

Skills

Executive support

Calendar management

Travel coordination

Communication

Attention to detail

Discretion

Project coordination

Recruiting support

Cross-functional collaboration

Event planning

Tools

Google Workspace

CRM software

Job description

Dotted Line is seeking an Executive Assistant & Operations Coordinator in Virginia to support the CEO and leadership team. The role combines executive assistance with operations coordination, ensuring calendars, travel, meetings, and communications run smoothly while enabling leaders to focus on growth and strategy.

The ideal candidate is highly organized, proactive, and discreet, with 3+ years supporting executives, strong written and verbal communication, and experience in coordinating