Strategic EA & Office Operations Leader

Consigli Construction; Pleasant Valley (NY); Sur place; USD 75 000 - 95 000; Plein temps

Résumé du poste

Consigli Construction is seeking an Executive Assistant / Office Manager to provide high-level administrative, operational, and organizational support to the regional leadership, field operations, and office functions. The role requires attention to detail, strong coordination, and the ability to manage multiple priorities while serving as a central communication hub.

Based in New York, this full-time exempt position reports to the Regional Director and covers calendar management, travel,

Qualifications

• 5+ years of experience in an Executive Assistant/Office Manager role.
• Experience supporting senior leadership and complex operations.
• Experience with workforce coordination and office operations preferred.

Responsabilités

• Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and follow-up on action items
• Prepare meeting agendas, take detailed notes, track deliverables, and follow up on executive discussions
• Coordinate internal and external meetings with clients, leadership teams, and partners
• Enter, review, and validate weekly employee time in timekeeping systems, including payroll, PTO, and sick time verification
• Orient new supervisors on time entry processes, policies, and exception handling
• Serve as a point of contact for employee questions, concerns, and operational issues
• Coordinate onboarding for new hires, including collecting paperwork and explaining policies

Connaissances

Exceptional organizational skills

Strong written and verbal

Discretion and professionalism

Proactive problem-solving

Cross-functional collaboration

CRM systems

Timekeeping systems

Project management software

Outils

CRM software

Timekeeping software

Payroll systems

Description du poste

Consigli Construction is seeking an Executive Assistant / Office Manager to provide high-level administrative, operational, and organizational support to the regional leadership, field operations, and office functions. The role requires attention to detail, strong coordination, and the ability to manage multiple priorities while serving as a central communication hub.

Based in New York, this full-time exempt position reports to the Regional Director and covers calendar management, travel,