Strategic Executive Assistant

New Dominion Construction, LLC; Dumfries (VA); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Medical plans (4 options) through UHC

Dental and Vision

Voluntary benefits

Group-Term-Life & AD&D

Tuition reimbursement

Paid time off & holidays

Job summary

New Dominion Construction, LLC seeks an experienced Executive Assistant to support the Executive Team with high-level administrative and operational tasks. You will manage calendars, travel, correspondence, research, and vendor follow-up, working independently with limited direction.

You will coordinate with Human Resources and Matrix (IT vendor) to ensure new hires have ready equipment and departing employees’ gear is accounted for. Discretion and proactive follow-through are essential.

Qualifications

• High school diploma or equivalent required; degrees preferred.
• 3+ years of executive/administrative support; 5+ years preferred.
• Experience coordinating calendars, travel, records, and vendor follow-up.
• Experience with IT onboarding/offboarding and coordinating with IT vendors.

Responsibilities

• Provide comprehensive administrative support to the Executive Team, prioritizing and completing assignments with limited direction.
• Manage executive calendars, meetings, calls, reminders, and action-item follow-up.
• Coordinate and book business travel including flights, lodging, and ground transportation.
• Screen calls, take messages, and escalate urgent matters as needed.
• Research vendors, products, pricing, and operational needs; present findings.
• Follow up with clients, employees, subcontractors, and vendors; track commitments.
• Maintain company records, spreadsheets, databases, and tracking systems for equipment and licenses.
• Coordinate IT equipment onboarding for new hires and offboarding for departing employees.
• Ensure confidential information is protected and managed appropriately.

Skills

Organization

Attention to detail

Planning

Prioritization

Time management

Communication

Discretion

Problem solving

Vendor coordination

Research capability

Microsoft Office

AI productivity tools

Education

High school diploma or equivalent

Associate degree preferred

Bachelor’s degree preferred

Business/Management/Communications field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

ChatGPT / AI tools

Job description

New Dominion Construction, LLC seeks an experienced Executive Assistant to support the Executive Team with high-level administrative and operational tasks. You will manage calendars, travel, correspondence, research, and vendor follow-up, working independently with limited direction.

You will coordinate with Human Resources and Matrix (IT vendor) to ensure new hires have ready equipment and departing employees’ gear is accounted for. Discretion and proactive follow-through are essential.