Strategic Executive Assistant: Calendar, Travel & Events

CO1001 CDW Direct, LLC; Chicago (IL); On-site; USD 84,000 - 120,000; Full time

Benefits offered by this job

Benefits overview

Job summary

CDW is seeking an experienced executive assistant to support a senior leader in a fast-paced environment. The role includes calendar management, travel planning, meeting coordination, and preparation of briefing materials.

Strong organizational and communication skills are essential, with a history of handling confidential information, coordinating events, and liaising with internal and external stakeholders across CDW.

Qualifications

• Bachelor's degree required with 5+ years coordinating projects or supporting at executive level, or 9+ years of similar experience.
• Experience maintaining confidentiality with private and sensitive information.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Strong organizational and time-management skills with resourcefulness.
• Excellent interpersonal and communication skills for all levels.
• Ability to take initiative, work independently, and manage multiple priorities.
• Experience in event planning, meeting coordination, and vendor relations.
• Knowledge of leveraging social media for business contexts.

Responsibilities

• Manage executive calendar and scheduling, including internal and external meetings.
• Plan all aspects of travel for the executive.
• Coordinate Senior Leadership meetings, securing locations, travel, accommodations, catering, equipment, etc.
• Prepare briefing documents, letters, memos, reports, spreadsheets, charts, and presentations.
• Process expense reports, requisitions and new hire needs.
• Support special projects and organizational development initiatives.
• Interact with stakeholders to build collaborative relationships across CDW.
• Arrange department gatherings (location, setup, food, activities).
• Create professional PowerPoint presentations.
• Enter invoices and create POs to ensure timely payments to vendors.
• Field calls, follow-up, and resolve as needed.
• Maintain department lists and organizational charts.
• Handle time-clock issues for the department.

Skills

Calendar management

Executive support

Travel planning

Meeting coordination

Microsoft Office

Written and verbal communication

Confidentiality

Event planning

Vendor relations

Time management

Cross-functional collaboration

Social media knowledge

Education

Bachelor's degree

Tools

Microsoft Office

Job description

CDW is seeking an experienced executive assistant to support a senior leader in a fast-paced environment. The role includes calendar management, travel planning, meeting coordination, and preparation of briefing materials.

Strong organizational and communication skills are essential, with a history of handling confidential information, coordinating events, and liaising with internal and external stakeholders across CDW.