C-Suite Executive Assistant — HR Ops & Calendar Pro

Talentify; Farmington (CT); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

401k

Short-term disability

AD&D

Tuition reimbursement

and more

Job summary

Talentify is seeking an Executive Administrative Assistant to support a C-Suite leader in Human Resources. The ideal candidate is a self-starter who can manage complex schedules, travel, and confidential information with professionalism and discretion.

The role emphasizes strong time management, organization, and attention to detail in a collaborative, onsite environment in Farmington, CT.

Qualifications

• Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives.
• Bachelor's Degree and 8 years of prior work experience preferred.

Responsibilities

• Manage executive calendars and scheduling; resolve conflicts efficiently.
• Coordinate travel (domestic and international) and related documents.
• Process expense reports in line with policies and procedures.
• Prepare for meetings: book rooms, escort visitors, print materials, set up Zoom, arrange catering.
• Prepare documents and presentations for leadership as needed.
• Maintain department files, contact lists and organizational charts.
• Attend executive staff meetings, take minutes and distribute action items.
• Develop collaborative relationships with administrative staff organization-wide.
• Handle confidential information with discretion and professionalism.

Skills

Time management

Organization

Attention to detail

Calendar management

Education

Associate degree

Bachelor's degree + 8 years experience preferred

Tools

Microsoft Office Suite

Video conferencing platforms

Job description

Talentify is seeking an Executive Administrative Assistant to support a C-Suite leader in Human Resources. The ideal candidate is a self-starter who can manage complex schedules, travel, and confidential information with professionalism and discretion.

The role emphasizes strong time management, organization, and attention to detail in a collaborative, onsite environment in Farmington, CT.