Strategic Executive Assistant & Calendar Maestro

Industrial Tent Systems LLC; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Bolton Holdings is seeking an Executive Administrative Assistant to support senior leadership, manage complex calendars, coordinate travel, and prepare meeting materials in a fast-paced environment.

The role emphasizes discretion, judgment, and the ability to prioritize high-value activities while interacting with executives, clients, and partners. A strong organizational mindset and proactive problem solving are essential.

Qualifications

• 3+ years supporting executives, business owners, or senior leadership.
• Experience managing complex schedules and priorities.
• Experience coordinating travel and meetings.
• Experience handling confidential information.

Responsibilities

• Executive Support: Manage complex executive calendars, scheduling internal and external meetings
• Communication & Coordination: Draft and edit professional correspondence, emails, and internal communications
• Organization & Process Support: Maintain organized digital filing systems and documentation
• Confidential & Strategic Support: Handle sensitive information with discretion and protect executive time
• Requirements: High school diploma or GED; 3+ years experience; travel/meetings coordination; confidential information handling
• Company context: Experience in professional services, construction, logistics, or similar industries is a plus

Skills

Calendar management

Travel coordination

Professional communication

Discretion & judgment

Project tracking

Education

High school diploma or GED

Associate's or Bachelor's degree a plus

Tools

Microsoft Office Suite

Job description

Bolton Holdings is seeking an Executive Administrative Assistant to support senior leadership, manage complex calendars, coordinate travel, and prepare meeting materials in a fast-paced environment.

The role emphasizes discretion, judgment, and the ability to prioritize high-value activities while interacting with executives, clients, and partners. A strong organizational mindset and proactive problem solving are essential.