Strategic Executive Assistant | Calendar & Events

ARCO; Downers Grove (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Bonus program

ESOP

401k

Tuition reimbursement

Scholarship for children

Sabbatical

Volunteer leave

Charitable match

Medical/dental/vision insurance

Parental leave

Job summary

ARCO is seeking an Executive Assistant in Downers Grove to support executives with travel, calendar, and document control. You will coordinate events, manage client relations, and oversee data entry across multiple systems in a fast-paced team environment.

The role requires 3–10 years of experience and a Bachelor’s degree, with extensive MS Office proficiency and strong organizational skills. The position offers a comprehensive benefits package including performance bonuses, ESOP, 401k, tuition

Qualifications

• 3–10 years' experience as an executive assistant or similar role.
• Bachelor’s Degree required.
• Proficiency in Microsoft Office suite (Outlook, PowerPoint, Excel).
• Bluebeam and PDF editing experience is a plus.
• Must be highly organized, resourceful, and detail oriented.
• Strong communication and customer service skills.
• Ability to work in a fast-paced environment with minimal oversight.

Responsibilities

• Coordinate travel arrangements for executives.
• Manage calendars and scheduling of meetings.
• Maintain records, control documents, and data entry in systems.
• Plan and register events and meetings.
• Oversee client relations and related gifts/events.
• Compile data, generate reports, and manage system data.
• Handle administrative tasks for Sales meetings.
• Process expense reporting.
• Document meeting notes and actions.
• Support personal projects as needed (vehicle, travel, charity).

Skills

Organized

Communication

Customer service

MS Office

Bluebeam

Fast-paced

Self-starter

Multitasking

Discretion

Education

Bachelor's Degree

Tools

Outlook

PowerPoint

Excel

Job description

ARCO is seeking an Executive Assistant in Downers Grove to support executives with travel, calendar, and document control. You will coordinate events, manage client relations, and oversee data entry across multiple systems in a fast-paced team environment.

The role requires 3–10 years of experience and a Bachelor’s degree, with extensive MS Office proficiency and strong organizational skills. The position offers a comprehensive benefits package including performance bonuses, ESOP, 401k, tuition