Senior Executive Assistant — Travel, Calendar & Ops

ARCO/Murray National Construction; Downers Grove (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Industry-leading bonus program

ESOP

401k plan

Job summary

ARCO/Murray National Construction in Downers Grove seeks an Executive Assistant who is highly organized and proactive. You will manage calendars, travel, and records, support sales meetings, coordinate events, and handle confidential information with discretion.

The role includes personal support tasks and data-entry across systems, with a strong emphasis on accuracy and responsiveness. The ideal candidate has 3-10 years of EA experience, a Bachelor’s degree, and proficiency in Microsoft Office;

Qualifications

• 3-10 years of executive assistant experience and organizational strength.
• A Bachelor's Degree is required for this role.
• Excellent computer skills with proficiency in Microsoft Office suite.
• Experience with Bluebeam and PDF editing is a plus.
• Ability to stay organized, resourceful and detail oriented in a fast-paced environment.
• Strong communication and customer service capabilities.
• Ability to work with minimal oversight and manage various personalities.
• Maintain confidentiality and discretion at all times.

Responsibilities

• Travel coordination across multiple teams and vendors.
• Calendar and meeting management with meticulous scheduling.
• Records management and document control for projects.
• Event registration and planning for internal and external meetings.
• Client relations including gifts and event coordination.
• Data collection and entry; report building in various systems.
• Admin responsibilities for Sales meetings and related activities.
• Expense reporting and documentation of meeting notes.
• Handled personal projects as needed (vehicle and travel).

Skills

Microsoft Office

Organized

Detail-oriented

Communication skills

Self-starter

Discretion

High adaptability

Multitasking

People skills

Education

Bachelor's Degree

Tools

Bluebeam

PDF editing

Job description

ARCO/Murray National Construction in Downers Grove seeks an Executive Assistant who is highly organized and proactive. You will manage calendars, travel, and records, support sales meetings, coordinate events, and handle confidential information with discretion.

The role includes personal support tasks and data-entry across systems, with a strong emphasis on accuracy and responsiveness. The ideal candidate has 3-10 years of EA experience, a Bachelor’s degree, and proficiency in Microsoft Office;