Executive Assistant

ARCO; Downers Grove (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Bonus program

ESOP

401k

Tuition reimbursement

Scholarship for children

Sabbatical

Volunteer leave

Charitable match

Medical/dental/vision insurance

Parental leave

Job summary

ARCO is seeking an Executive Assistant in Downers Grove to support executives with travel, calendar, and document control. You will coordinate events, manage client relations, and oversee data entry across multiple systems in a fast-paced team environment.

The role requires 3–10 years of experience and a Bachelor’s degree, with extensive MS Office proficiency and strong organizational skills. The position offers a comprehensive benefits package including performance bonuses, ESOP, 401k, tuition

Qualifications

• 3–10 years' experience as an executive assistant or similar role.
• Bachelor’s Degree required.
• Proficiency in Microsoft Office suite (Outlook, PowerPoint, Excel).
• Bluebeam and PDF editing experience is a plus.
• Must be highly organized, resourceful, and detail oriented.
• Strong communication and customer service skills.
• Ability to work in a fast-paced environment with minimal oversight.

Responsibilities

• Coordinate travel arrangements for executives.
• Manage calendars and scheduling of meetings.
• Maintain records, control documents, and data entry in systems.
• Plan and register events and meetings.
• Oversee client relations and related gifts/events.
• Compile data, generate reports, and manage system data.
• Handle administrative tasks for Sales meetings.
• Process expense reporting.
• Document meeting notes and actions.
• Support personal projects as needed (vehicle, travel, charity).

Skills

Organized

Communication

Customer service

MS Office

Bluebeam

Fast-paced

Self-starter

Multitasking

Discretion

Education

Bachelor's Degree

Tools

Outlook

PowerPoint

Excel

Job description

About You:

Are you extremely organized? Do you take a proactive approach to solving problems? Do you enjoy a wide array of projects? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant, Executive Assistant to join our team in Downers Grove. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

A Day in the Life:

• Travel coordination
• Calendar and meeting management
• Records management and document control
• Event registration and planning
• Client relations (gifts, events etc.)
• Data collection and entry in various systems, report building and system management
• Administrative functions for various Sales meetings
• Expense reporting
• Document meeting notes
• Personal Projects as needed (vehicle management, personal travel, charitable contributions management)

Necessary Qualifications:

• 3-10 years' of experience
• Bachelor’s DegreeRequired
• Excellent computer skills. Must be proficient in Microsoft Suite (Outlook, PowerPoint, Excel)
• Bluebeam and PDF editing experience is a plus
• Must be extremely organized, resouceful, and detail-oriented
• Have excellent communication and customer service skills
• Ability to work in a fast-paced environment
• Self-Starter
• Ability to manage different personalities
• Ability to complete tasks with minimal oversight
• Maintain integrity and discretion in handling confidential information

What We Can Offer You:

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Typical base compensation for the Executive Assistant role is between $70,000 and $100,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company.

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.

LEGAL DISCLAIMER

EOE, including disability/vets