Strategic Business Coordinator & Executive Support

BMO Harris Bank; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

BMO Capital Markets in New York, NY seeks a Business Coordinator to partner with senior leaders, product heads, and managers to drive strategic initiatives and optimize operations. You will deliver data-driven insights, support meeting governance, and manage expenses and reporting using Excel and PowerPoint.

The role emphasizes operational excellence, cross-functional collaboration, and timely execution across multiple teams.

Qualifications

• 2–5 years of experience in a business coordination, administrative, analyst, or business support role within financial services or a fast-paced corporate environment.
• Strong ability to analyze data, identify trends, and produce management information reports with clear commentary.
• Proven ability to manage multiple priorities, schedules, and deliverables across a complex business structure.
• Excellent written and verbal communication skills with the confidence to interact across multiple levels.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint), calendar management tools, STAR, and expense systems.
• Ability to anticipate issues, propose solutions, and drive continuous improvement in processes and reporting.
• Strong interpersonal skills and collaboration with senior leaders and partner functions.

Responsibilities

• Provide high-quality operational and business support to senior leaders within a designated product line.
• Convene and participate in high-level meetings; capture decisions and track actions with timely notes.
• Compile, analyze, and deliver recurring and ad-hoc management reports using Excel; create executive‑ready PowerPoint presentations.
• Partner with managers to report on performance, initiatives, and operational metrics; ensure clarity and actionable outcomes.
• Manage expense processing for senior leadership; review trends and ensure policy compliance.
• Support broader expense oversight through SmartProcure dashboards and data accuracy checks.
• Coordinate internal team and client events, including venue, logistics, and catering.
• Draft and distribute professional communications on behalf of product leaders.

Skills

Analytical & Reporting

Organizational skills

Communication skills

Problem solving & initiative

Collaboration

Tools

Excel

PowerPoint

Expense management systems

Calendar management tools

STAR

Job description

BMO Capital Markets in New York, NY seeks a Business Coordinator to partner with senior leaders, product heads, and managers to drive strategic initiatives and optimize operations. You will deliver data-driven insights, support meeting governance, and manage expenses and reporting using Excel and PowerPoint.

The role emphasizes operational excellence, cross-functional collaboration, and timely execution across multiple teams.