Strategic Executive Assistant — Business Operations

HydroGeoLogic, Inc.; Reston (VA); Hybrid; USD 91,000 - 137,000; Full time

Job summary

HydroGeoLogic, Inc. seeks an Executive Assistant – Business Operations to support the CEO and executives from Reston, VA. This full-time role is in-office preferred, with a hybrid option requiring at least 3 days in the office.

The candidate will prepare executive materials, manage budgets, coordinate meetings, and handle confidential information with discretion. Strong MS Office and Excel skills are essential.

Qualifications

• Minimum 6 years of demonstrated office, executive and project administration experience
• High School degree, plus additional training; or education equivalent to an associate degree
• Direct administrative and operational support to C-suite executives or senior leaders
• Experience budgeting, expense tracking, and financial reporting
• Experience coordinating office operations and supplies
• Proficiency in MS Office Suite including Outlook, Word, Excel and PowerPoint
• Strong Excel skills for organizing, tracking, and reporting data
• Ability to learn new software relevant to office and project administration
• Strong communication with executives, stakeholders and vendors
• High discretion handling confidential information

Responsibilities

• Create and maintain executive presentations, reports, and spreadsheets
• Provide high-level administrative support to C-suite and senior leadership
• Support corporate counsel with administrative needs
• Track executive priorities and provide status updates across functions
• Coordinate Corporate Management meetings
• Prepare monthly progress reports and KPI updates with Finance and DoD/Civilian Directors
• Develop and manage budgets and expenses tracking
• Maintain office space allocation and supply management
• Take notes and minutes for Board meetings and confidential sessions

Skills

Executive support

MS Office

Excel proficiency

Finance reporting

Budget tracking

Communication

Education

High school diploma

Associate degree or equivalent

Tools

Adobe Acrobat

SharePoint

ChatGPT

Copilot

Job description

HydroGeoLogic, Inc. seeks an Executive Assistant – Business Operations to support the CEO and executives from Reston, VA. This full-time role is in-office preferred, with a hybrid option requiring at least 3 days in the office.

The candidate will prepare executive materials, manage budgets, coordinate meetings, and handle confidential information with discretion. Strong MS Office and Excel skills are essential.