Strategic Executive Assistant to Senior Leaders | Hybrid

Energy Solutions; Oakland (CA); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

ESOP

Retirement plan

Job summary

Energy Solutions is seeking an Executive Assistant II to support senior leaders and keep executive operations running smoothly. You will manage complex calendars, coordinate travel, prepare materials, and track priorities in a fast-paced environment.

The role requires strong Microsoft Office skills, experience with ERP expense reporting, and excellent written communication. Hybrid work from Oakland, CA; Orange, CA; or Portland, OR with weekly in-office presence offered.

Qualifications

• A bachelor's degree.
• 3+ years of professional experience in administrative roles, including 3+ years providing direct executive support.
• Experience with time and expense reporting in an ERP system.
• Advanced proficiency with Microsoft Office (Outlook, PowerPoint, OneNote, SharePoint).
• Advanced proficiency with Slack, Monday.com, Zoom or similar tools.
• Working knowledge of PowerPoint and Excel for executive materials and tracking.
• Technical aptitude to learn new software quickly.
• Strong writing and proofreading for executive communications.
• Ability to coordinate across multiple time zones and schedule outside standard hours.

Responsibilities

• Coordinate, prioritize, and manage complex executive calendars across time zones.
• Screen and respond to email on behalf of the executive.
• Track action items, deliverables, and deadlines for timely completion.
• Support shifting priorities and real-time executive needs.
• Coordinate travel itineraries and logistics for executives.
• Prepare agendas, briefing materials, and presentations.
• Collaborate with other Executive Assistants for cohesive support.
• Prepare and reconcile expense reports per guidelines.
• Support special projects with task coordination and progress updates.
• Review workflows to improve organization and efficiency.

Skills

MS Office

Outlook

PowerPoint

Excel

SharePoint

Zoom

Slack

Monday.com

Time zone coordination

Email management

Education

Bachelor's degree

Tools

ERP system

Slack

Monday.com

Zoom

PowerPoint

Excel

Outlook

SharePoint

Job description

Energy Solutions is seeking an Executive Assistant II to support senior leaders and keep executive operations running smoothly. You will manage complex calendars, coordinate travel, prepare materials, and track priorities in a fast-paced environment.

The role requires strong Microsoft Office skills, experience with ERP expense reporting, and excellent written communication. Hybrid work from Oakland, CA; Orange, CA; or Portland, OR with weekly in-office presence offered.