Strategic Executive Assistant & Board Liaison

Ourlivesmadison; Waukesha, Northern (WI, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Community Smiles Dental is seeking an Executive Administrative Assistant to support the CEO and leadership team. You will manage calendars, prepare materials, coordinate Board activities, and oversee day-to-day office systems to ensure governance records and processes run smoothly.

The role emphasizes professionalism, inclusivity, and effective communication with internal teams, donors, and volunteers, while handling confidential information and multi-tasking in a dynamic nonprofit setting.

Qualifications

• High school diploma or GED and 2 years of administrative experience.
• Experience with board and meeting agendas.
• Proficient in Microsoft Office and Google Suite.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to leadership, including calendar management and meeting prep.
• Coordinate board and committee activities, agendas, minutes, and documentation.
• Oversee daily office operations and maintain governance records and records management.
• Assist with event planning, donor communications, and printing/mailing needs.
• Support finance team with daily bookkeeping tasks and confidential information handling.
• Act as liaison between CEO, board, and internal leadership teams.

Skills

Calendar management

Meeting coordination

Presentation design

Board coordination

Office operations

Governance records

Communication skills

Time management

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

Google Workspace

Excel

PowerPoint

Word

Job description

Community Smiles Dental is seeking an Executive Administrative Assistant to support the CEO and leadership team. You will manage calendars, prepare materials, coordinate Board activities, and oversee day-to-day office systems to ensure governance records and processes run smoothly.

The role emphasizes professionalism, inclusivity, and effective communication with internal teams, donors, and volunteers, while handling confidential information and multi-tasking in a dynamic nonprofit setting.