Executive Operations & Board Support Specialist

Community Smiles Dental; Waukesha (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Community Smiles Dental is seeking an Executive Administrative Assistant to support our CEO and leadership team. You will manage calendars, coordinate board activities, prepare materials, and oversee daily office operations to ensure a smoothly functioning office.

The role emphasizes organization, proactive communication, and collaboration across departments to support governance and fundraising efforts. This position is based on-site in Wisconsin and requires attention to detail.

Qualifications

• High school diploma or GED with 2 years of admin experience.
• Experience with board meetings and meeting agendas.
• Proficient with MS Office and Google Suite.
• Excellent organizational and written/verbal communication skills.

Responsibilities

• Provide comprehensive executive support to leadership, including calendars, meetings, and materials.
• Coordinate Board of Directors and committee activities, agendas, minutes, and materials.
• Oversee day‑to‑day office operations and administrative processes.
• Develop and design presentation materials for team meetings and leadership presentations.
• Support fundraising events and donor communications; manage guest registration and logistics.

Skills

Calendar management

Meeting coordination

Microsoft Office

Google Workspace

Communication skills

Event planning

Bookkeeping

Board support

Education

High school diploma

Technical college certificate

Tools

Microsoft Office

Google Workspace

Job description

Community Smiles Dental is seeking an Executive Administrative Assistant to support our CEO and leadership team. You will manage calendars, coordinate board activities, prepare materials, and oversee daily office operations to ensure a smoothly functioning office.

The role emphasizes organization, proactive communication, and collaboration across departments to support governance and fundraising efforts. This position is based on-site in Wisconsin and requires attention to detail.