Strategic Executive Assistant

Lalor Family Dental; Village of Johnson City (NY); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Employee assistance program

Employee discount

Flexible schedule

Professional development assistance

Retirement plan

Vision insurance

Job summary

Lalor Family Dental is seeking an Executive Assistant to support the leadership team with calendar management, travel coordination, and strategic planning in a fast-paced, patient-focused practice. The ideal candidate is proactive, detail-oriented, and able to communicate clearly with staff at all levels while maintaining confidentiality and professionalism.

This full-time, in-person role offers competitive pay, benefits, and opportunities to contribute to organizational growth.

Qualifications

• Extremely strong writing skills.
• Must be able to work within deadlines and execute in a fast-paced environment
• Must be able to manage multiple projects at the same time and be flexible to accommodate last minute changes
• Stay one step ahead of the Doctor by anticipating his needs and by taking a proactive approach to problem solving and independent thinking
• Organization is a MUST
• Must have great phone skills
• Proficient in Microsoft Word, Excel, PowerPoint, Google Suite (experience with google calendar a plus)
• Must be punctual and have excellent time-management skills
• Detail-oriented with a high level of accuracy in performing tasks.
• Must have an outgoing and positive demeanor
• Strong problem-solving skills and the ability to work independently or as part of a team.
• Must have after-hours availability.
• Must be discrete and confidential (Ability to maintain confidentiality and handle sensitive information with discretion).

Responsibilities

• Protect leadership time and focus on patient care, business growth, strategic priorities, and the overall vision of the organization.
• Serve as a liaison between leadership and staff ensuring clear communication and follow-through.
• Manage calendars and schedules for leadership, coordinate meetings and agendas.
• Arrange travel itineraries, transportation, lodging, and meeting accommodations.
• Answer questions and requests for leadership and ensure follow-up.
• Handle general correspondence, including sending emails, screening calls, scheduling appointments, and meeting minutes.
• Coordinate errands and administrative tasks during the week as needed.
• Perform data entry tasks, including inputting and updating information in spreadsheets and databases.
• Provide organizational support by managing correspondence, prioritizing tasks, coordinating projects, and ensuring deadlines are met.
• Provide administrative and organizational support for leadership initiatives, projects, and strategic planning across the organization.
• Stay one step ahead of the leadership team by anticipating needs, identifying potential issues, and taking a proactive approach to problem-solving and independent thinking.
• Coordinate and follow up on action items to ensure projects and priorities are completed in a timely manner.
• Wide range of duties including help run errands and being involved in strategic planning for the organization.
• No experience necessary, looking for quick learners who are willing to be trained.

Skills

Strong writing

Deadline-driven

multitasking

Independent thinking

Organization

Phone skills

Tools

Microsoft Word

Excel

PowerPoint

Google Suite

Google Calendar

Job description

Lalor Family Dental is seeking an Executive Assistant to support the leadership team with calendar management, travel coordination, and strategic planning in a fast-paced, patient-focused practice. The ideal candidate is proactive, detail-oriented, and able to communicate clearly with staff at all levels while maintaining confidentiality and professionalism.

This full-time, in-person role offers competitive pay, benefits, and opportunities to contribute to organizational growth.