Strategic Executive Admin & Projects Leader

Go Huskies; Seattle, Northern (WA, KY); Hybrid; USD 71,000 - 107,000; Full time

Job summary

The Department of Medicine at the University of Washington seeks an Executive Administrative Manager to oversee the Chair’s Office, directing high-level projects and confidential administrative support.

Reporting to the Vice Chair of Finance and Administration, you will manage calendars, prepare briefing materials, coordinate facilities projects, and lead process improvements across departments to ensure efficient, compliant operations.

Qualifications

• Bachelor's Degree in Business Administration or related field and at least 3 years’ executive-level assistance experience.
• Experience in budget management and report writing.
• Strong writing and editing skills; proficient in MS Office.
• Ability to manage multiple priorities in a high-volume academic setting.

Responsibilities

• Direct and manage daily operations of the Chair’s Office and confidential calendars.
• Prepare briefing materials for meetings and draft internal/external communications.
• Coordinate facilities projects and budgets; track progress and documents.
• Lead council/events planning and liaise with internal/external stakeholders.
• Oversee records management and conference room portfolio; organizational guidelines.

Skills

Executive support

Budget management

Staff management

Communication

Project coordination

MS Office

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft PowerPoint

Excel

Databases

Job description

The Department of Medicine at the University of Washington seeks an Executive Administrative Manager to oversee the Chair’s Office, directing high-level projects and confidential administrative support.

Reporting to the Vice Chair of Finance and Administration, you will manage calendars, prepare briefing materials, coordinate facilities projects, and lead process improvements across departments to ensure efficient, compliant operations.