Executive Assistant to Department Chair, Medicine

University Health; United States; Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

University Health Truman Medical Center in Kansas City, Missouri seeks an Assistant to Chair in the Department of Medicine. The role provides high‑level administrative support, coordinating schedules, meetings, recruitment, onboarding, and finances for the department.

The candidate will manage calendars, drafts communications, prepares reports, and serves as a liaison among physicians, executive leaders, staff, and external partners. Strong discretion and organizational skills are essential.

Qualifications

• Associate degree or higher in a related field; relevant experience accepted.
• Three years of progressively responsible administrative experience required.
• Advanced proficiency with Word, PowerPoint, Excel, Outlook, Zoom and Teams.
• Excellent written and verbal communication; professional presence.
• Ability to interact with physicians, patients, leaders and Medical Staff.
• Strong judgment and discretion with confidential information.

Responsabilités

• Serve as the primary administrative contact for the Department Chair and physicians.
• Manage the Chair’s complex calendar, priorities, meetings, and scheduling.
• Draft and coordinate correspondence, reports, and presentations for the Chair.
• Prepare annual department reports, newsletters, and event materials.
• Coordinate internal/external meetings, agendas, catering, AV, notes, follow-up.
• Maintain organizational charts, onboarding checklists, and operational docs.
• Coordinate office equipment, supplies, and department moves.
• Support physician scheduling, CME hours, and leave matters with HR.
• Track travel, invoices, and budget expenditures; process reimbursements.
• Oversee onboarding/offboarding for Medical Staff and related compliance.

Connaissances

Communication

Organization

Discretion

Customer service

Cross-functional collaboration

Formation

Associate’s degree in Health Sciences, Business, Public Administration, Education, or related field

Bachelor’s degree (preferred)

Outils

Microsoft Word

PowerPoint

Excel

Outlook

Zoom

Teams

Description du poste

University Health Truman Medical Center in Kansas City, Missouri seeks an Assistant to Chair in the Department of Medicine. The role provides high‑level administrative support, coordinating schedules, meetings, recruitment, onboarding, and finances for the department.

The candidate will manage calendars, drafts communications, prepares reports, and serves as a liaison among physicians, executive leaders, staff, and external partners. Strong discretion and organizational skills are essential.