Strategic Executive Admin Manager — Chair’s Office

University of Washington; Seattle (WA); On-site; USD 71,000 - 107,000; Full time

Job summary

University of Washington is seeking an Executive Administrative Manager to lead the Chair’s Office operations within the Department of Medicine. The role directs high-level projects, manages confidential executive support activities, and represents the Vice Chair of Finance and Administration to internal and external partners.

You will oversee calendars, prepare materials for meetings, and coordinate communications across departments, UW Medicine, and affiliated centers to advance departmental

Qualifications

• Bachelor's degree in Business Administration or related field and at least 3 years’ experience in executive-level assistance and administrative experience including personnel administration, budget management, and report writing.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Responsibilities

• Manage the daily activities and operations of the Chair’s Office; develop and evaluate administrative operations of the Chair’s Office to assure excellent customer service.
• Liaise with Administrative Managers across organizations, promoting communications and supporting administrative alignment in support of the Department leaders
• Direct and manage executive support activities for the Vice Chair and her team
• Maintain confidential calendars of the Vice Chair and organize upper-level meetings and activities involving University and UW Medicine executive heads, School of Medicine Department Chairs, Medical Center affiliates and external individuals and organizations. Prepare and research background materials for meetings as required
• Compose and draft reports, letters, memoranda, and proofread outgoing correspondence
• Organize monthly administrator meetings, including sending communications, creating and disseminating agendas, space reservations, food orders, meeting minutes and follow-up surveys

Skills

Executive support

Budget management

Report writing

Interpersonal skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft PowerPoint

Job description

University of Washington is seeking an Executive Administrative Manager to lead the Chair’s Office operations within the Department of Medicine. The role directs high-level projects, manages confidential executive support activities, and represents the Vice Chair of Finance and Administration to internal and external partners.

You will oversee calendars, prepare materials for meetings, and coordinate communications across departments, UW Medicine, and affiliated centers to advance departmental