Hybrid Executive Assistant to the CEO & Admin Leader

University of Washington Medical Center; Seattle (WA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

University of Washington Medical Center (UWMC) seeks an Executive Assistant to the CEO and Associate Administrator for Essential Services. The role supports the hospital’s executive team, coordinating calendars, meetings, and special events across UWMC leadership and external partners.

The position requires handling confidential information with tact and diplomacy, exceptional communication, and the ability to manage priorities in a fast-paced academic healthcare environment.

Qualifications

• Bachelor’s degree and 4–5 years of executive administrative support experience in a large, complex organization.
• Experience reporting to a Director level or above.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SharePoint editing/creation.
• Proficiency with Outlook, Teams and Zoom.
• Ability to handle executive level confidential information with tact, discretion, and diplomacy.
• Ability to work under pressure of frequent deadlines, changing priorities in a high-volume academic healthcare setting.
• Excellent verbal and written communication skills with professional demeanor.

Responsibilities

• Manages schedules of the UWMC CEO and Associate Administrator for Essential Services, ensuring alignment with priorities.
• Arranges and coordinates committee meetings, events, forums, and hospital activities.
• Coordinates accommodations, equipment orders, and related logistics.
• Plan, coordinate, and implement policies to meet regulatory requirements for UWMC Administration.
• Act as liaison with State officials, University Leadership, and community leaders as needed.
• Serve as liaison for the Board of Trustees, ensuring smooth communication and coordination.

Skills

Communication skills

Discretion

Organizational skills

Time management

Education

Bachelor's degree

Tools

Microsoft Office Suite

SharePoint

Outlook

Teams

Zoom

Job description

University of Washington Medical Center (UWMC) seeks an Executive Assistant to the CEO and Associate Administrator for Essential Services. The role supports the hospital’s executive team, coordinating calendars, meetings, and special events across UWMC leadership and external partners.

The position requires handling confidential information with tact and diplomacy, exceptional communication, and the ability to manage priorities in a fast-paced academic healthcare environment.