Strategic Executive Assistant to VP Team | Hybrid

Globe Life; McKinney (TX); Hybrid; USD 65,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid holidays

Education reimbursement

Job summary

Globe Life in McKinney, TX is seeking an Executive Assistant (Hybrid) to provide high-level administrative and strategic support to Vice Presidents within the Sales Division. The role demands discretion, calendar management, vendor coordination, and preparation of reports to influence business decisions.

You will manage complex schedules, travel, meetings, and event budgets, collaborating with Marketing, Operations, and Communications to advance executive goals while maintaining confidentiality

Qualifications

• 5+ years of experience supporting C-level executives in a complex business environment.
• Ability to exercise discretion and judgment in managing executive operations, budgets, and vendor relationships.
• Strong verbal and written communication, with ability to liaise across teams and leadership.
• Excellent planning, time management, and multitasking to meet tight deadlines.
• Proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Prioritize schedules, resolve calendar conflicts, and route inquiries needing executive attention.
• Represent executives in communications and meetings, handling commitments and inquiries for smooth operations.
• Negotiate with vendors, approve expenses within limits, and manage event budgets for division meetings.
• Prepare reports to identify trends, risks, and opportunities for executive decisions.
• Improve administrative and event-planning processes to boost efficiency and collaboration.
• Provide professional in-office support and welcome visitors and deliveries as needed.
• Manage executive calendars, contacts, and travel logistics; adjust schedules for productivity.
• Coordinate briefing materials and meeting logistics for leadership readiness.
• Prepare presentations, agendas, and reports supporting organizational objectives.
• Oversee expense reporting, vendor invoicing, and monthly/quarterly reporting.

Skills

Discretion & judgment

Executive support

Communication

Time management

Analytical problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Teams/SharePoint

Job description

Globe Life in McKinney, TX is seeking an Executive Assistant (Hybrid) to provide high-level administrative and strategic support to Vice Presidents within the Sales Division. The role demands discretion, calendar management, vendor coordination, and preparation of reports to influence business decisions.

You will manage complex schedules, travel, meetings, and event budgets, collaborating with Marketing, Operations, and Communications to advance executive goals while maintaining confidentiality