Strategic Planning Executive Assistant (Hybrid)

Advent Talent Group; Eden Prairie (MN); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Job summary

Advent Talent Group is seeking a highly organized Executive Assistant to support a Strategic Planning team within a mission-driven organization.

This role will partner closely with the Vice President of Strategic Planning and an Executive Assistant supporting Board operations, providing high-level administrative support, coordinating meetings and events, preparing leadership and Board materials, and helping drive key organizational initiatives.

Qualifications

• 3+ years of administrative or executive support experience.
• Experience supporting senior leaders or Board members in fast-paced environments.
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint.
• Experience with calendar management, travel, meetings, and expense reporting (Concur preferred).
• High professionalism, discretion, and strong communication.

Responsibilities

• Provide high-level administrative support to senior leadership, including calendar management and scheduling.
• Prepare agendas, presentations, and materials for leadership and Board meetings.
• Coordinate logistics for meetings, retreats, events, vendor management, travel, and IT support.
• Support Board and Committee operations and track expenses.
• Process invoices and maintain confidential records.
• Collaborate with cross-functional teams to improve processes and priorities.

Skills

Administrative support

Calendar management

Executive support

MS Office

Outlook

SharePoint

Asana

Concur

Vendor management

Tools

SharePoint

Asana

Concur

Job description

Advent Talent Group is seeking a highly organized Executive Assistant to support a Strategic Planning team within a mission-driven organization.

This role will partner closely with the Vice President of Strategic Planning and an Executive Assistant supporting Board operations, providing high-level administrative support, coordinating meetings and events, preparing leadership and Board materials, and helping drive key organizational initiatives.