Executive Admin Specialist for Strategic Planning (Hybrid)

Advent Talent Group; Eden Prairie (MN); Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Job summary

Advent Talent Group is seeking a highly organized Administrative Specialist to support a Strategic Planning team within a mission-driven organization. You will partner with the Vice President of Strategic Planning and an Executive Assistant supporting Board operations, provide high-level administrative support, coordinate meetings and events, and prepare leadership and Board materials.

The ideal candidate is detail-oriented, resourceful, and collaborative, with experience supporting senior

Qualifications

• 3+ years of administrative support or related experience.
• Experience supporting senior leaders, executives, or board members.
• Proficiency with MS Office; SharePoint/Asana/Concur a plus.

Responsibilities

• Provide high-level administrative support to senior leadership, including calendar management, meeting coordination, travel arrangements, and executive scheduling.
• Prepare agendas, presentations, reports, meeting materials, and communications for leadership, department, and Board meetings.
• Coordinate logistics for executive meetings, retreats, special events, and organizational initiatives, including vendor management, catering, travel, and technology support.
• Support Board and Committee operations by organizing materials, scheduling meetings, coordinating travel, managing communications, and tracking expenses.
• Process invoices and expense reports while maintaining organized records and confidential information.
• Partner with cross-functional teams to manage priorities and ensure meetings and projects run efficiently.

Skills

Administrative support

Executive support

Calendar management

Travel arrangements

Tools

SharePoint

Asana

Concur

Microsoft Office

Job description

Advent Talent Group is seeking a highly organized Administrative Specialist to support a Strategic Planning team within a mission-driven organization. You will partner with the Vice President of Strategic Planning and an Executive Assistant supporting Board operations, provide high-level administrative support, coordinate meetings and events, and prepare leadership and Board materials.

The ideal candidate is detail-oriented, resourceful, and collaborative, with experience supporting senior