Strategic Events & Sales Support Coordinator

Main Event Entertainment, Inc.; Grand Prairie (TX); On-site; USD 14,000 - 26,000; Full time

Job summary

Main Event Entertainment, Inc. is seeking an Event Coordinator to support the Sales team with administrative duties and confirmation calls to finalize event details. The role includes handling RFPs, site tours, and ensuring contracts and BEOs are current to meet guest needs.

You will coordinate with Operations and the Sales Team, manage paperwork, collect payments, and assist with post-sale follow-up while seeking upsell opportunities and maintaining high hospitality standards.

Qualifications

• Must be friendly with a positive, proactive attitude.
• Ability to communicate effectively with guests, Sales Team and Management.
• Clear verbal communication with Operations and guests.
• Strong organizational and multi-tasking abilities.
• Ability to analyze basic data for decision making.
• Proficient English reading and comprehension.
• Customer-service oriented with hospitality mindset.
• Team player with reliable follow-through.

Responsibilities

• Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.
• Take RFP’s and calls for social events, converting them to closed “won” business.
• Conduct Site tours as needed.
• Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support.
• Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts.
• Follow up on AR’s, collect payment information, and close out any remaining balances.
• Submit check requests/invoices as needed.
• Ensure Operations has the most up-to-date BEO for each event.
• Offer “upsell” opportunities to Event Hosts after sale is “closed won”.
• Because we expect you to “Act like you own it” your job includes everything listed above PLUS the ever popular “other” duties as assigned”. If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand.

Skills

Friendly attitude

Decision-making

Effective communication

Clear verbal communication

Organizational skills

Verbal skills

Data analysis

English reading

Job description

Main Event Entertainment, Inc. is seeking an Event Coordinator to support the Sales team with administrative duties and confirmation calls to finalize event details. The role includes handling RFPs, site tours, and ensuring contracts and BEOs are current to meet guest needs.

You will coordinate with Operations and the Sales Team, manage paperwork, collect payments, and assist with post-sale follow-up while seeking upsell opportunities and maintaining high hospitality standards.