Event Coordinator: Drive Special Events & Booking Wins

Dave & Buster's Management Corporation, Inc.; Warrenville (IL); On-site; USD 23,000 - 30,000; Full time

Job summary

Main Event is seeking an Event Coordinator to support the sales department with administrative duties and confirmation calls to finalize event details. The role involves assisting with the sales process and handling a portion of social market bookings.

You will communicate with guests, the Sales Team, and Operations, maintain accurate paperwork, process invoices, and look for upsell opportunities. A friendly, organized, and data-aware mindset is essential to help us deliver memorable experiences.

Qualifications

• Friendly and proactive, with a 'You Got It' attitude.
• Clear communication with guests, Sales Team and Management.
• Strong organizational skills.
• Ability to analyze basic data to support decisions.
• English reading and speaking proficiency.

Responsibilities

• Provide administrative support to the Sales Department and finalize event details.
• Handle RFPs and calls for social events, turning inquiries into won business.
• Conduct site tours as needed.
• Distribute paperwork for pop up parties and coordinate with management.
• Follow up on accounts receivable and collect payments.
• Submit invoices and check requests.
• Ensure up-to-date BEOs and contracts for events.
• Identify upsell opportunities after sale is closed won.
• Actively support Operations, Sales Team and guests and assist as needed.
• Adhere to company policies and participate in other duties as assigned.

Skills

Customer service

Communication

Organization

Data analysis

English proficiency

Job description

Main Event is seeking an Event Coordinator to support the sales department with administrative duties and confirmation calls to finalize event details. The role involves assisting with the sales process and handling a portion of social market bookings.

You will communicate with guests, the Sales Team, and Operations, maintain accurate paperwork, process invoices, and look for upsell opportunities. A friendly, organized, and data-aware mindset is essential to help us deliver memorable experiences.