Strategic Events & Protocol Coordinator

Wright State University; Dayton, Northern (OH, KY); Hybrid; USD 19,000 - 27,000; Full time

Job summary

Wright State University is seeking an Events and Protocol Coordinator to provide planning, administrative, and on-site support for university events, presidential engagements, governance activities, and related programs.

The role requires coordinating with faculty, staff, students, vendors, and community partners to ensure events are welcoming, compliant with university policies, and delivered with consistent service standards. Evening and weekend hours may be required.

Qualifications

• Bachelor’s degree or higher required or equivalent work experience.
• Demonstrated organizational, interpersonal, and written communication skills.
• Ability to manage multiple priorities and meet deadlines with attention to detail.
• Ability to work collaboratively with internal and external constituents.
• Ability to exercise discretion and maintain confidentiality with sensitive information.
• Willingness to work evening and weekend hours as required.

Responsibilities

• Plan, coordinate, and support university events, meetings, ceremonies, receptions, and related programs.
• Coordinate event logistics including reservations, room setup, catering, AV, parking, signage, accessibility, and guest services.
• Develop event timelines, checklists, staffing plans, and related materials.
• Organize and attend event planning meetings and guide timelines, responsibilities, and procedures.
• Collaborate with faculty, staff, students, vendors, and community members for successful execution.
• Provide on-site coordination for events and serve as point of contact for participants and vendors.
• Support commencements, presidential events, Board of Trustees activities, and major institutional events.
• Assist with event sequencing, speaker coordination, reserved seating, and guest logistics.
• Troubleshoot event issues and refer significant concerns to the Director.
• Support event standards and positive guest experiences; collect feedback for improvements.
• Create reservations, schedules, reports, surveys, and event documentation.

Skills

Organizational skills

Interpersonal skills

Oral & written communication

Multitasking

Collaboration

Discretion & confidentiality

Time management

Evening/weekend hours availability

Education

Bachelor's degree

Associate's degree + 2 years experience

High school diploma + 4 years experience

Tools

Event management software

Reservation systems

Registration systems

Survey tools

Project management software

Job description

Wright State University is seeking an Events and Protocol Coordinator to provide planning, administrative, and on-site support for university events, presidential engagements, governance activities, and related programs.

The role requires coordinating with faculty, staff, students, vendors, and community partners to ensure events are welcoming, compliant with university policies, and delivered with consistent service standards. Evening and weekend hours may be required.