Strategic Conference & Events Coordinator

Princeton University; Princeton (NJ); On-site; USD 75,000 - 84,000; Full time

Job summary

Princeton University is seeking a Program and Event Specialist within Conference and Event Services to provide event advising, logistical support, and event-day management for university conferences and programs.

You will advise on venue selection, catering, transportation, housing, A/V, and registration; coordinate with internal service providers and external vendors; ensure compliance with university policies and manage budgets.

Qualifications

• Bachelor’s degree or 3-5 years of equivalent experience in conference and/or event management.
• Demonstrated ability to work collaboratively in a diverse environment.
• Ability to work in a fast paced, team centered environment with competing demands.
• Experience with providing excellent customer service.
• Ability to manage and prioritize multiple, on-going projects while maintaining the highest quality of professionalism.
• Work effectively across departmental lines to assure a standard of excellence in all conferences and events.
• Must be able to independently troubleshoot and make decisions based on the needs of the event/conference while ensuring compliance with University policies and striving to provide a level of excellence to the client.
• Excellent written and oral communication skills.
• Excellent diplomacy and discretion.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams).
• Must be able use technology and systems and learn new computer programs and applications quickly.
• Must have a valid driver’s license.
• Must be able to work a flexible schedule, which will include evenings and weekends.

Responsibilities

• General Event Support. Advise and support faculty, student, and administrators with all aspects of planning events at Princeton University.
• Facilitation of vendors and service providers. Serve as a liaison to internal service providers and coordinate event support for external clients.
• Advising clients on policies and best practices. Provide guidance on campus policies and event planning best practices.
• High-profile event support. Coordinate with colleagues and campus offices to manage logistics for large events.
• Supporting event registration and event-specific content. Create and manage online registration pages when required.
• Supporting external organizations. Vet approval processes and provide comprehensive event management for approved external programs.

Education

Bachelor’s degree or 3-5 years of equivalent experience in conference and/or event management

Tools

EMS

StarRez

Microsoft Office

Job description

Princeton University is seeking a Program and Event Specialist within Conference and Event Services to provide event advising, logistical support, and event-day management for university conferences and programs.

You will advise on venue selection, catering, transportation, housing, A/V, and registration; coordinate with internal service providers and external vendors; ensure compliance with university policies and manage budgets.