Strategic Events & Exhibits Planner

UT Health San Antonio; San Antonio (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

UT Health San Antonio is seeking an experienced event project manager to organize project teams, assign responsibilities, develop schedules, and manage budgeting for university events.

You will serve as the primary contact for vendors, exhibitors, speakers, and staff, coordinating with internal departments to ensure timely delivery and effective communication across all event components.

Qualifications

• Detail oriented with meticulous planning, organizational and negotiating skills.
• Ability to handle multiple tasks and/or exhibit projects under tight deadlines while still meeting budget.
• Ability to manage multiple exhibit projects simultaneously while adhering to deadlines and budget requirements.

Responsibilities

• Provides strategic and programmatic consultation to department staff and institutional colleagues.
• Ensures completion of detailed schedules for events from implementation to delivery and keeps management informed of deviations.
• Collaborates with internal departments and external vendors to plan communications for events, including invitations, fliers, advertisements and staff assignments.
• Monitors status of events including budgets, timelines, schedules and schematics.
• Coordinates with internal departments, external vendors, contractors, and venues to ensure successful exhibit delivery and execution.
• Assists in the development and distribution of exhibit-related communications, promotional materials, signage, and informational content.
• Monitors exhibit budgets, project milestones, logistics, layouts, and floor plans to ensure objectives are achieved efficiently.

Skills

Detail oriented

Budgeting

Vendor coordination

Team leadership

Communication

Education

Bachelor's Degree

Job description

UT Health San Antonio is seeking an experienced event project manager to organize project teams, assign responsibilities, develop schedules, and manage budgeting for university events.

You will serve as the primary contact for vendors, exhibitors, speakers, and staff, coordinating with internal departments to ensure timely delivery and effective communication across all event components.