Special Events Coordinator

UT Health San Antonio; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Employee discounts

Job summary

UT Health San Antonio is seeking a donor relations events coordinator to assist with logistics, planning and execution of promotions, special events and committee meetings on site in San Antonio.

You will plan galas, luncheons, donor meetings and receptions, coordinate facilities, equipment and guest lists, work with volunteers and vendors, manage registrations and budgets, and help expand engagement through communications and Raiser's Edge software.

Qualifications

• Five (5) years related experience is required.
• Ability to develop, plan, execute, and manage donor related special events.
• Superior writing, editing and research skills.
• Maintain strict confidentiality.
• Strong interpersonal skills and ability to interface professionally with administration, faculty, students, alumni, volunteers and community.
• Skilled in fundraising and special events.
• Proficiency with Microsoft Office Suite including Word, Outlook, Excel and PowerPoint and Raiser's Edge fundraising software.

Responsibilities

• Plans and organizes strategic development events and fundraisers including galas, donor meetings, luncheons and receptions.
• Provides assistance with set up of facilities, equipment, supplies and prizes for assigned events.
• Collaborates with other staff on design and implementation of mobile apps/social media to promote event(s). Develops and designs invitations, creates guest lists, coordinates internal and external services and greets visitors.
• Maintains and coordinates registration to include registrant documentation.
• Assists with set up in management software and updates/maintains database as needed.
• Work closely with Director to build and maintain relationships with committee volunteers, corporate partners, foundations and vendors.
• Analyze, develop, and manage budgets and trending plans for annual donor, alumni and community relations events.
• Monitoring and responding to conference emails.
• Performs all other duties as assigned.

Skills

Donor relations

Event coordination

Budget management

Communication

Multitasking

Microsoft Office

Raiser's Edge

Education

High school diploma or GED

Tools

Raiser's Edge fundraising software

Microsoft Office Suite

Job description

Under limited supervision, responsible for assisting with the logistics of coordinating, planning, implementing and executing promotions, special events and committee meetings.

Responsibilities

• Plans and organizes strategic development events and fundraisers including galas, donor meetings, luncheons and receptions.
• Provides assistance with set up of facilities, equipment, supplies and prizes for assigned events.
• Collaborates with other staff on design and implementation of mobile apps/social media to promote event(s). Develops and designs invitations, creates guest lists, coordinates internal and external services and greets visitors.
• Maintains and coordinates registration to include registrant documentation.
• Assists with set up in management software and updates/maintains database as needed.
• Work closely with Director to build and maintain relationships with committee volunteers, corporate partners, foundations and vendors.
• Analyze, develop, and manage budgets and trending plans for annual donor, alumni and community relations events.
• Monitoring and responding to conference emails.
• Performs all other duties as assigned.

Qualifications

• Ability to develop, plan, execute, and manage donor related special events.
• Superior writing, editing and research skills.
• Maintain strict confidentiality.
• Strong interpersonal skills and ability to interface professionally with administration, faculty, students, alumni, volunteers and community.
• Skilled in fundraising and special events.
• Ability to multitask, prioritize, establish and meet deadlines in a fast-paced environment.
• Superior organizational and problem solving skills as well as the ability to work independently with minimal supervision.
• Ability to engage donors, prospects and volunteers verbally and in writing with sincerity and enthusiasm.
• Ability to work in a communicative, interactive, and team-based setting and remain calm under pressure.
• Ability to work with multiple volunteer leaders in a demanding environment.
• Proficiency with Microsoft Office Suite of programs, including Word, Outlook, Excel and PowerPoint and experience with Raiser's Edge fundraising software.

Education:

High school diploma or GED is required.

Experience:

Five (5) years related experience is required.

Required Skills

• Five (5) years related experience is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture .

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Job Info

• Job Identification 8245
• Job Category Administration
• Posting Date 10/19/2026, 06:36 PM
• Locations 0828 Grossman Bldg, San Antonio, TX, 78229, US (On-site)
• Apply Before 11/18/2026, 07:36 PM
• Job Schedule Full time
• Organization M4825 - CC/SABCS, M4800 - Mays Cancer Center, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center