Strategic Events Coordinator Elevate Guest Experiences

Dave & Buster's Inc.; College Station (TX); On-site; USD 14,000 - 28,000; Full time

Job summary

Dave & Buster's Inc. in College Station, TX seeks an Event Coordinator to support the sales team by handling administrative duties, confirming details, and coordinating site events. The role focuses on delivering hospitality and smooth event operations.

You will take RFPs, schedule tours, manage contracts and paperwork, collect payments, and help upsell opportunities. Strong organization, clear communication, and English proficiency are essential in a fast-paced team environment.

Qualifications

• You are friendly with a “You Got It” attitude.
• You can communicate effectively with guests, Sales Team and Management Team.
• You can communicate clearly and regularly with Operations, the Sales Team and guests.
• You can clearly verbalize guests needs to Operations and other Team Members.
• You have strong organization skills.
• You have strong verbal skills.
• You are able to analyze basic data to help Operations and the Sales Team with decision making.
• You can read and communicate in English.

Responsibilities

• Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.
• Take RFPs and calls for social events, converting them to closed “won” business.
• Conduct Site tours as needed.
• Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support.
• Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts.
• Follow up on AR’s, collect payment information, and close out any remaining balances.
• Submit check requests/invoices as needed.
• Ensure Operations has the most up-to-date BEO for each event.
• Offer “upsell” opportunities to Event Hosts after sale is “closed won”.

Job description

Dave & Buster's Inc. in College Station, TX seeks an Event Coordinator to support the sales team by handling administrative duties, confirming details, and coordinating site events. The role focuses on delivering hospitality and smooth event operations.

You will take RFPs, schedule tours, manage contracts and paperwork, collect payments, and help upsell opportunities. Strong organization, clear communication, and English proficiency are essential in a fast-paced team environment.