Strategic Event Services Administrator

ASM Global Group; El Paso (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Legends Global is seeking an organized administrative professional to support the Event Services Department in El Paso, TX. This role focuses on scheduling, invoice processing, supply orders, and post-event accounting to ensure smooth execution of trade shows and expos.

You will assist with calendar management, generate reports, and maintain exhibitor service booths while coordinating with event managers and vendors to meet deadlines and service levels.

Qualifications

• Bachelor’s degree from a four-year college or university.
• 1–2 years of related experience and/or training or equivalent combination of education and experience.
• Strong organizational, communication, and customer-service skills.

Responsibilities

• Assist Director of Event Services with scheduling, invoicing, calendar management, and reporting.
• Process, submit, and track department invoices for payment.
• Manage exhibitor service booth, vendor relations, and load-in logistics for events.
• Create weekly Event Staff schedules and coordinate staffing allocations.
• Generate monthly event reports and assist with post-event accounting.
• Order supplies, linens, and event materials; coordinate with internal departments.

Skills

Organizational skills

Planning

Customer service

Interpersonal skills

Written communication

Multitasking

Vendor relationships

Bilingual English/Spanish

Education

Bachelor’s degree

Tools

Microsoft Office

POS System

Job description

Legends Global is seeking an organized administrative professional to support the Event Services Department in El Paso, TX. This role focuses on scheduling, invoice processing, supply orders, and post-event accounting to ensure smooth execution of trade shows and expos.

You will assist with calendar management, generate reports, and maintain exhibitor service booths while coordinating with event managers and vendors to meet deadlines and service levels.