Dynamic Event Services Administrative Coordinator

ASM Global Group; El Paso (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Legends Global is seeking an organized administrative professional to support the Event Services Department in El Paso, TX. Under supervision, you will handle scheduling, invoicing, supplies, and post-event accounting, while coordinating exhibitor service booths and vendor relationships.

This role emphasizes calendar management, reporting, and customer service, with bilingual English/Spanish preferred. The company values teamwork and dedication in a busy venue setting.

Qualifications

• Bachelor’s degree preferred; 1–2 years related experience or equivalent.
• Excellent organizational, planning, communication and interpersonal skills.
• Strong customer-service orientation and team collaboration.
• Advanced oral and written communication abilities.
• Ability to multitask and meet deadlines.
• Proficient with technology and MS Office.
• Must have valid driver’s license.
• Bilingual English/Spanish preferred.

Responsibilities

• Assist Director of Event Services with financial clerical tasks and reporting.
• Create weekly Event Staff schedule and manage invoices.
• Process, submit, and track department invoices for payment.
• Manage vendor relationships and service booths at events.
• Track event revenue, attendance, and merchandise payments.
• Order linens and event materials; coordinate with internal departments.
• Maintain calendar and prepare monthly reports.
• Support special internal events as needed.

Skills

Planning

Communication

Interpersonal skills

Customer service

Multitasking

Attention to detail

Vendor relationships

Driver's license

Bilingual English/Spanish

Education

Bachelor’s degree

Tools

MS Office

POS System

Job description

Legends Global is seeking an organized administrative professional to support the Event Services Department in El Paso, TX. Under supervision, you will handle scheduling, invoicing, supplies, and post-event accounting, while coordinating exhibitor service booths and vendor relationships.

This role emphasizes calendar management, reporting, and customer service, with bilingual English/Spanish preferred. The company values teamwork and dedication in a busy venue setting.