Strategic EA to CTO & CSO | Dual-Lead Support

Artists Raising Consciousness, Inc.; Palo Alto (CA); Presencial; USD 90 000 - 120 000; Tempo integral

Resumo da oferta

Arc Institute is seeking an Executive Assistant to support the Chief Science Officer and Chief Technology Officer. You will manage complex calendars, coordinate travel, and plan team offsites, ensuring seamless operation across two senior leaders and their organizations.

This role requires at least 5 years of executive-support experience, discretion with sensitive information, and proficiency with tools like Google Suite, Asana, and Claude AI.

Qualificações

• Bachelor's degree and a minimum of 5 years of experience.
• Administrative experience supporting a C-suite or senior executive at a company or large organization.
• Experience managing calendars and schedules for an executive with a high volume of meetings.
• Able to be onsite a minimum of 3 days per week at our Palo Alto office.
• Adept at handling confidential and sensitive information with care, thoughtfulness and discretion.
• Open to learning and adopting new organizational tools as needed, including Asana and AI tools such as Claude.
• Comfortable operating with ambiguity and occasional urgency, and able to stay steady when plans change quickly.
• Proficient with standard office and organizational software (e.g. Google Suite).

Responsabilidades

• Manage complex, overlapping calendars for two executives, using judgment to protect their time, resolve conflicts, and anticipate scheduling issues before they become problems
• Coordinate all logistics for work related travel for both executives, including flights, hotels, and itineraries
• Own the planning and execution of Tech Center offsites and recurring team events, partnering with the Science Program Manager and other stakeholders on agenda and content while owning venue selection, catering, and day of logistics
• Partner with the Science Program Manager on Tech Center recurring team social events, all hands meetings, including coordinating pre-reads and related communications
• Identify and take on cleanly scoped projects that reduce the load on the broader team, such as reorganizing shared documentation
• Communicate directly, and on behalf of both executives, with internal teams, external partners, and scientific staff
• Balance competing needs and rhythms across two teams of different sizes and seniority, adjusting as priorities shift week to week

Conhecimentos

Executive support

Calendar management

Discretion

Communication

Formação académica

Bachelor's degree

Ferramentas

Asana

Claude AI

Google Suite

Descrição da oferta de emprego

Arc Institute is seeking an Executive Assistant to support the Chief Science Officer and Chief Technology Officer. You will manage complex calendars, coordinate travel, and plan team offsites, ensuring seamless operation across two senior leaders and their organizations.

This role requires at least 5 years of executive-support experience, discretion with sensitive information, and proficiency with tools like Google Suite, Asana, and Claude AI.