Strategic EA for CSO & CTO

Arc Institute; Palo Alto (CA); On-site; USD 105,000 - 148,000; Full time

Job summary

Arc Institute in Palo Alto seeks an Executive Assistant to support our Chief Science Officer and Chief Technology Officer, two senior leaders overseeing ~100 scientists, engineers, and researchers. The role manages calendars, runs team offsites and events, and partners across two teams to maintain momentum.

The ideal candidate coordinates travel, anticipates scheduling conflicts, and acts with discretion. Onsite presence and strong organizational skills are essential for success in this

Qualifications

• Bachelor’s degree required and at least 5 years of experience.
• Experience supporting a C-suite or senior executive.
• Experience managing calendars for high-volume meetings.
• Able to be onsite a minimum of 3 days per week in Palo Alto.
• Proficient with standard office software (Google Suite).

Responsibilities

• Manage complex, overlapping calendars for two executives.
• Coordinate all logistics for work-related travel for both executives.
• Plan and execute Tech Center offsites and recurring team events.
• Coordinate team social events and all-hands meetings.
• Identify and lead cleanly scoped projects to reduce workload.
• Communicate with internal teams, external partners, and scientific staff.
• Balance competing needs across two teams with shifting priorities.

Skills

Administrative experience supporting a

Calendar management for a high-volume

Two executives calendar & travel

Education

Bachelor’s degree

Tools

Asana

Claude

Job description

Arc Institute in Palo Alto seeks an Executive Assistant to support our Chief Science Officer and Chief Technology Officer, two senior leaders overseeing ~100 scientists, engineers, and researchers. The role manages calendars, runs team offsites and events, and partners across two teams to maintain momentum.

The ideal candidate coordinates travel, anticipates scheduling conflicts, and acts with discretion. Onsite presence and strong organizational skills are essential for success in this